Upstate Race Series Invoice Race Information
<h2 style="text-align:center"><span style="font-size:30px"><strong>Race Timing, Registration, & Event Support Services</strong></span></h2>
<p style="text-align:center"><span style="font-size:18px">Whether you're planning your first 5K or organizing a large-scale ultra or XC meet, Upstate Race Series offers full-service race solutions across the Southeast to help your event run smoothly from start to finish.</span></p>
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<h3><strong>Core Services </strong></h3>
<p>We support race directors, schools, nonprofits, and community groups</p>
<ul><li>Chip Timing & Results – Road, Trail, XC, Ultra</li><li>Registration Management – RunSignUp setup & support</li><li>Event Consulting – Logistics, permits, course design</li><li>Marketing & Promotion – Social, email, and club outreach</li><li>Race Essentials – Custom bibs, awards, shirts, signage</li></ul>
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<h3><strong>🖥️ Registration Support – Powered by RunSignUp</strong></h3>
<p>As a certified RunSignUp contractor, we offer hands-on assistance for all registration needs:<br />Event page setup & pricing</p>
<ul><li>Bib assignment, wave starts, and add-ons</li><li>Participant transfers, refunds, and deferrals</li><li>Custom emails, payout reports, and fundraising tools</li><li>Store integration for merchandise sales</li><li>Live check-in & results through RaceDay apps</li></ul>
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<h3><strong>⏱️ Race Timing Packages</strong></h3>
<p><em><span style="font-size:18px">All packages include:</span></em></p>
<ul><li>Chip Timing </li><li>Bibs + Safety Pins</li><li>Finish Line Arch + Chute Setup</li><li>Race Clock</li><li>Instant Results (Live and Online)</li></ul>
<h4><strong><span style="font-size:20px">Road & Trail Races (5K – Ultra)</span></strong></h4>
<ul><li>$450 Base Setup + $2.25 per participant
<ul><li>($.50 Discount Per Runner Fee on races larger than 300+)</li></ul>
</li><li>Includes 3 hours of onsite timing</li><li>Additional timing: $60/hour</li></ul>
<h4><span style="font-size:20px"><strong>Middle & High School Cross Country Meets</strong></span></h4>
<ul><li>$450 Base Setup + $1.00 per athlete
<ul><li>($.50 Discount Per Runner Fee on races larger than 300+)</li></ul>
</li><li>Includes 3 hours of onsite timing</li><li>Additional timing: $60/hour</li></ul>
<h4><span style="font-size:20px"><strong>Add-On Services</strong></span></h4>
<p>Optional upgrades to enhance your race experience: <em><strong>Contact for Quote</strong></em></p>
<ul><li>Website/Registration Design</li><li>Music / DJ / Announcer Services </li><li>Equipment Rental - Barricades, Traffic Cones, Crowd Control</li><li>Awards & Age Group Medals (Hickory Handcrafted)</li><li>Custom Bibs (via Emedia)</li><li>Event Insurance (via IMG)</li><li>Porta-John Rentals (via Royal Flush)</li><li>Vendor Coordination (Food, Retail, Wellness)</li><li>Logo Design, Stickers, Branding, and more</li></ul>
<h4><span style="font-size:20px"><strong>Marketing & Promotion</strong></span></h4>
<p>As part of our partnership, your race gets exposure to 10,000+ local runners:</p>
<ul><li>Club newsletter (1,500+ members)</li><li>Facebook & Instagram features</li><li>Event listing on UpstateRaceSeries.com (30K monthly views)</li><li>Inclusion in Upstate Running Club race calendar</li><li>Optional discount program to boost participation</li></ul>
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<h3><span style="font-size:20px"><strong>Why Work With Us?</strong></span></h3>
<ul><li>50+ years of combined race directing and timing experience</li><li>Reliable, professional, and community-focused</li><li>Personalized support from planning through race day</li><li>Trusted by over 100 events annually across SC, NC, GA</li></ul>
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<h3><span style="font-size:20px"><strong>Let’s Get Started</strong></span></h3>
<p>📧 Email: UpstateRaceSeries@gmail.com<br />📞 Call or Text: 864-867-2569<br />🌐 Website:<a href="http://www.upstateraceseries.com" target="_blank" rel="nofollow noopener noreferrer"> www.UpstateRaceSeries.com</a></p>
<p>We’re here to help make your event successful, memorable, and easy to manage—so you can focus on your cause, your course, and your community.</p>
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<h2 style="text-align:center"><strong>Appendix A: Race Director Resource Guide – Top 25 Checklist</strong></h2>
<p style="text-align:center"><span style="font-size:20px">Use this guide to plan a smooth, successful event. Services marked with an asterisk (★) are areas where Upstate Race Series can provide direct support.</span></p>
<h3><strong>Planning & Permits</strong></h3>
<ul><li>Define Race Format & Goals – Distance, audience, theme, charity focus </li><li>Secure Venue & Date – Check with local parks, cities, and venues for availability</li><li>Obtain Permits & Insurance – Apply early for road closures, police, or land use </li><li>Design the Course – Measure distance, identify hazards, and plan aid stations </li><li>Develop a Budget – Account for permits, insurance, shirts, awards, timing, etc.</li></ul>
<h3><strong>Registration & Setup</strong></h3>
<ul><li>Set Up Online Registration – Custom page on RunSignUp, pricing tiers, caps </li><li>Add-on Store Items – Shirts, merch, post-race meals, or donation options </li><li>Enable Participant Tools – Bib assignment, transfers, deferrals, and refund policies </li><li>Configure Email Tools – Customize confirmation messages and reminders </li><li>Monitor Signups & Engagement – Adjust marketing strategy as needed </li></ul>
<h3><strong>Marketing & Promotion</strong></h3>
<ul><li>Create a Promo Plan – Social media, flyers, digital ads, referral incentives </li><li>List Event on Local Calendars – Running stores, news outlets, community boards</li><li>Send Email Campaigns – Announcements, discount codes, reminders </li><li>Engage with Running Clubs – Offer club discounts (URC, etc.) for added exposure </li><li>Promote via Upstate Race Series – Social posts, newsletters, website listing </li></ul>
<h3><strong>Timing & Race Day Logistics</strong></h3>
<ul><li>Secure Timing Services – RFID chip timing, race clock, finish chute setup </li><li>Order Race Bibs & Safety Pins – With or without custom branding </li><li>Coordinate Packet Pickup – RaceDay CheckIn App and staffing plan </li><li>Plan Start/Finish Line Setup – Arch, signage, cones, banners </li><li>Print Signage & Maps – Course arrows, water station signs, mile markers</li></ul>
<h3><strong>Swag, Awards, & Amenities</strong></h3>
<ul><li>Order Shirts – Work with a trusted vendor, set sizes by registration deadlines </li><li>Plan Awards & Medals – Overall and age group, custom or stock options </li><li>Coordinate Porta-Johns – Reserve based on number of participants </li><li>Plan for Water & Aid Stations – Tables, coolers, volunteers, trash bags </li><li>Recruit Volunteers & Staff – Assign roles for setup, aid stations, finish line </li></ul>
<h3><strong>Bonus Notes:</strong></h3>
<ul><li>Create a master timeline 8–12 weeks out</li><li>Build templates for repeat events</li><li>Add race photos and video for future marketing </li><li>Post-race survey or recap email for feedback</li></ul>
Race Organizerhttps://runsignup.com/Race/SC/Greenville/UpstateRaceSeriesInvoice
Greenville, SCGreenvilleSCUS29607
34.7650418-82.354499
